May's Board Meeting Minutes
"UNAPPROVED MINUTES"
Town Board Regular Meeting
May 11, 2009
6:00 P.M.
Chairman Kevin Koth called the meeting to order. Present were Supervisors Bill Jelinek and Joan Hilgendorf. There were 72 additional people in attendance.
Following the Pledge of Allegiance Phyllis Evans gave the treasurer’s report as follows: Building & Office Equipment Fund - $43,275.21, Equipment Fund - $142,707.35, General Savings Account - $309,712.65, Checking Account - $68,503.36, Cemetery Building - $41,595.46. Two Greenwood Cemetery CD’s - $100,000.00 and $11,533.08.
M/M /Hilgendorf/Jelinek to accept the report. Passed 3-0
M/M Hilgendorf/ Jelinek to approve the minutes of the meeting on April 14th and the road tour of May 6th. Passed 3-0
M/M Jelinek/Hilgendorf to approve payment of vouchers #2342 through #2409. Passed 3-0.
M/M Hilgendorf/Jelinek to approve the operator’s license for Ann Jelinek. Passed 3-0
M/M Koth/Jelinek to approve the Picnic license for Amvets Post 724 contingent on approval of the CUP for Gary Calhoun. .Passed 2-1 with Hilgendorf voting “no”.
Plan Commission Chair recommended approval of the major subdivision for the Ella Rapel Estate and recommended not to approve the CUP for Gary & Judy Calhoun for a one time assembly in excess of 750 people.
M/M Hilgendorf/Jelinek to approve the subdivision request for the Ella Rapel Estate with the following conditions:
The plat will reflect the existence of the road maintenance agreement and special requirements for the lots, which will be using the private road.
The private road maintenance agreement shall be submitted to the County Planning and Zoning Department for approval prior to it being recorded.
The private road shall be named following the road naming protocols of the Lincoln County Land Information and Land Conservation Department in consult with the Addressing Coordinator.
The private road sign shall be posted according to Town of Bradley protocols and either by them or under their direction. The expense for the purchase of the sign and post shall be born by the developer. If the sign must be replaced in the future the expense shall be born by the owners of the lots named in the private road maintenance agreement.
The private road shall be constructed in adherence with the most restrictive of either Lincoln County or the Town of Bradley standards for private driveways serving more than one residence.
Several people spoke against the CUP request of Gary Calhoun. Ron Kopplemann read a statement listing the reasons he feels the CUP should not be granted. He also noted that there is a petition circulating that has 47 signatures.
Elaine Guthrie said that she did not feel this was a family oriented venue as there is no playground equipment and beer will be sold.
Greg Guthrie read a statement commenting on seven points he requested from Lincoln County Zoning under “open records” including copies of acoustical studies, stage design, traffic studies and surveys sent to adjoining property owners. He stated that he did not feel Lincoln County Zoning had done their job in preparing for this CUP. He felt Mr. Calhoun should have provided more information. He requested that his statement and attachments be made a part of the official meeting documents. (See attached for a copy of his statement. All supporting documents will be kept on file in the clerk’s office.)
Mr. Calhoun stated that he had provided all the information requested on the forms that he had been given and that much of the information requested by Mr. Guthrie was not listed on the forms.
Jim Ferge said that he felt that many of the concerns were hypothetical and that he felt that was not fair.
Seven letters and one e-mail in opposition were given to the Town Board. Also a petition with six signatures. The chair had a list of 21 names from phone calls in opposition that he had received. (All will be filed in the clerk’s office.)M/M Jelinek/Hilgendorf to deny the recommendation for the CUP. Passed 3-0
Alan Bishop asked for the town to grade Cody Road, as they cannot find a private contractor to do it. The charge for doing this was discussed. The clerk said she had come up with approximately $125.00 per grading, but it would depend on the amount of time it took. The bill would be sent to Mr. Bishop.
M/M Hilgendorf/Koth to grade Cody Road until such time as a private individual will do it and at the town’s discretion. Passed3-0
Byron Lange said that he had contacted Duffek Excavating concerning the water problem on Peaceful Valley Road.
Road Supervisor Brian Gruhlke asked the board to consider having an agreement with the Town of Skanawan for maintaining Kyes Road. No action taken at this time.
M/M Koth/Jelinek to accept the bid of $72,401.00 for the John Deere 344J front-end loader. Passed 3-0
M/M Jelinek/Hilgendorf to accept the crack filling bid from Allies Blacktop Corp. at $1.08 per pound with an estimated 12,003 pounds. Passed 3-0
M/M Jelinek/Koth to accept the bid from James Kincaid for $202.00 for the old cemetery mower. Passed 3-0.
Jelinek reported that the new cemetery building has been framed up and the contractor is waiting for the steel for the siding and roof.
Koth reported that two porta-potties were purchased for the parks and that two motion lights with protective cages for Kahle Park will be installed. Jeff Hilgendorf, Dana Turgeon and Justin Lemke will be working at the parks and hall this summer. Andrew Cottrell will be a back-up worker.
M/M Hilgendorf/Jelinek to adjourn. Passed 3-0.
Ann Eckman, Clerk
Last Date Updated 05/18/2009
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